4. The official PRINCE2 Manual for the Project Manager is an excellent reference manual but can be rather difficult to pick up and read if you are new to both project management and PRINCE2. The business case theme provides information to help the project make better decisions regarding the business case. 7 PRINCIPLES Continued Business Justification: (why to start, why to continue) LEARN from experience. The following is a timeline of PRINCE2 and its origins: 1. mid-1970s: PROMPT Methodology created in Simpact Systems Limited (a private sector company). There are two levels of certification for PRINCE2, Foundation and Practitioner. All lessons learned during the project should be documented and these should be passed on, so they are available for future projects. The quality theme defines the PRINCE2 approach to ensure that products created during the project meet the user’s expectations and that the end product can be used as intended, so users can realize the expected benefits. Without a plan, there can be no control as you have no baseline to compare your progress to. Change is inevitable in any project, and all projects need a good approach to identify, assess, and control issues. The level of detail required for each plan? Therefore they need to show they understand the principles and terminology of the method and be able to: There’s also a full article about the The purpose of the Risk Theme is to provide an approach to “identify, assess and control uncertainty during a project and as a result, improve the ability of the project to succeed” You could also say that the purpose of the Risk Theme is that “it looks at identifying, assessing and controlling uncertainty and improves the ability of the project to succeed”. Progress is about checking progress compared to the plans and controlling any deviations. Project management star Tolerance benefits: These are benefits for the project stakeholders. A PRINCE2 project should focus on the definition and delivery of products, in particular, their quality requirements. Configuration item: A configuration item is the name given to an entity (or item) that is managed by configuration management. PRINCE2 states that a project team should: So, each project needs to have direction, management, control, and communication. This is chapter 2 of the PRINCE2 tutorial, which is a part of PRINCE2 Foundation and Practitioner course. Tolerance levels could also be set for all 6 tolerance areas. Based on the principles of PRINCE2, communication is easy as the vocabulary used … exam. (Project Management IN Controled Environment) 4 ELEMENTS 7 PRINCIPLES 7 THEMES 7 PROCESSES Tailoring PRINCE2 to a project environment. What (Product description)? Focus on products PRINCE2® focuses on the definition and delivery of products, in particular, their quality requirements, and Manage by stages. 1.continuous business justification 2.learn from previous experience ... 1. responsible for monitoring all aspects of projects performance & products independantly of the project manager Quality: Level of quality for each product characteristic? For example, if you are building a lunar module, then quality and risks themes would be used in detail. Know more about project management best practices through Invensis Learning’s Project Management certification training on PMP, CAPM, PRINCE2, Project Management Fundamentals, P3O, and MSP. Assure that all products in the current stage are produced and approved, Review and update the usual documents (business case, project plan), Record lessons in the lessons log that can help in later stages or in future projects, Prepare the stage plan for the next stage and the request authorization to start the next stage, Plan next stage: Create the next stage plan, Update the project plan: Confirm what has been done (actuals), Update the business case: Update with the latest cost information, Report stage end: Create the end stage report, Option: If exception then produce an exception plan (to replace current plan), Verify user acceptance of the project’s products (delivered by the project), Ensure that products can be supported after the project, Assess the benefits already realized and plan post project reviews, Address open issues and risks with a follow-up on action recommendations, Prepare planned closure: Confirm the completion and acceptance of the products, Prepare premature closure: Only if requested by the project board (optional), Hand over products: This is described in the change control approach. To ensure that: there is a business justification for initiating the project (outline business case), What is the best way of doing this project? How risky is this project compare to other projects? exam. Attribution-NonCommercial-ShareAlike 4.0 International. The project management diamond is essentially the triangle, but it lists scope and quality as two different factors. Purpose: The purpose of this CS process is for the PM to assign the work to be done, monitor this work, deal with issues, report progress to the project board, and take corrective action to ensure that the stage remains within tolerance. State which management products are input to, and output from the seven processes. PRINCE2 is widely recognised (#1 project management certification) can be used in both the public and private sectors. The business case includes: reasons for the project, expected benefits, costs and time, Business sponsors: They mace sure that the project delivers value for money (Executive). The PRINCE2 project management methodology is designed to be customizable to the specific needs of the project and its environment. Themes should also be tailored to suit the project and only use what is required to do the project. Themes are knowledge areas; they are the parts of the project that need to be continually addressed throughout the project lifecycle. So, there must be a business reason to start and continue with a project and there must be a clear Return on Investment. The 6 aspects of project performance to be managed What makes a project a 'PRINCE2 project' Students should also be able to describe the customer/supplier context on which PRINCE2 is based, including which considerations to take into account when undertaking projects in … According to PRINCE2®, the definition of a project management is: Project management is the planning, delegating, monitoring and control of all aspects of the project, and the motivation of those involved, to achieve the project objectives within the expected performance targets for time, cost, quality, scope, benefits and risks. Written by Frank Turley (his LinkedIn profile). PRINCE2® uses defined tolerances set against each of the six performance aspects of Time, Cost, Quality, Scope, Risk and Benefit to clearly define accountability at each level of the project management team. The 6 aspects of project performance to be managed What makes a project a 'PRINCE2 project' Students should also be able to describe the customer/supplier context on which PRINCE2 is based, including which considerations to take into account when undertaking projects in a commercial environment. Identification: Identify, capture, and describe the risk, Assess the risk: Likelihood of the risk and impact on objectives, Respond: How best to respond to a risk and responsibilities. The two most frequently used tolerances are budget and time, although PRINCE2 offers you a choice of six tolerances: time, cost, scope, ... Track and monitor project performance against those tolerances so you can escalate when the project looks like it will go out of … The PM must provide the project board with an overview of the performance of the current stage, update the project plan, business case, and create a stage plan for the next stage. It checks that a project is worthwhile. If at any time during the project, the expected Return on Investment falls (for example, by about 80%), then the project will most likely be stopped. Produce detailed explanations of all principles, themes and processes and worked examples of all PRINCE2 products as they might be applied to address the particular circumstances of a given project scenario, Show they understand the relationships between principles, themes and processes and PRINCE2 products and can apply this understanding, Demonstrate that they understand the reasons behind the principles, themes and processes of PRINCE2, and that they understand the principles underpinning these elements. They will then decide to proceed to the next stage or stop the project. Or you can use: “BC QRST.”. PRINCE2 refers to these chunks as stages (management stages). is a process-based approach for project management. For many years project managers have been encouraged to look to the Triple Constraints to provide a framework to plan, monitor and control a project. At the end of each stage, the project board should assess the performance of the last stage by reading the end project reports and checking the business case and stage plan for the next stage. Progress: Where are we now compared to the plan, show progress, Desirable: Determine if the output is really required by the users. The word organization refers to the project team (people involved in the project). Industry Needs and Area Distribution. It serves as one of the best guides on project management. As a framework, PRINCE2 integrates principles, processes and themes and the project environment. We are a trusted training partner for Fortune 500 companies and Government institutions globally. A PRINCE2 project must have business justification; therefore, each project should have a business case that shows that the project is value for money. The role of a project manager 5. PRINCE2 PRINCE2 (an acronym for Projects In Controlled Environments) is a process-based method for effective project management. PRINCE2 states that the project’s objectives which are the 6 performance targets of time, cost, quality, scope, benefits, and risk. What quality has to be reached and how to define this? For instance, in an AXELOS case study on ‘Using ITIL and PRINCE2 Together’, a company was looking to establish an off-shore service desk at minimum cost, in addition to its existing one, to ensure greater capacity ahead of an IT product release. project and 6 aspects of project performance to be managed • Integrated elements of PRINCE2 • Features and benefits of PRINCE2 • Customer/supplier context and undertaking projects in a commercial environment • PRINCE2 principles • Aspects of a project that can be tailored, who is responsible, and how tailoring Each layer does the following: An exception is a situation where it can be forecast that there will be a deviation beyond the agreed tolerance levels. PRINCE2 uses Management by Exception. Deliver the products for the stage to the agreed quality within agreed cost and time. ro Full article on the continued business justification principle. Laptop PC, business case document, code, demo version… You could also say that a configuration item is anything that you want to track during the project. The official PRINCE2 Manual for the Project Manager is an excellent reference manual but can be rather difficult to pick up and read if you are new to both project management and PRINCE2. Issue and change control happens during the full lifecycle of the project. The act of planning helps the project PM and the rest of the project management team think ahead and avoid duplication, omissions, threats and other planning issues. Another one: A project is an activity to meet the creation of a unique product or service and thus activities that are undertaken to accomplish routine activities cannot be considered projects. Manage by Exception provides the above management layer with a system to manage and control the lower management layer. Best practice: PRINCE2 has been around more than 40 years in many thousands of projects, and it learns from these projects. Full article about the closing a project process. The business justification is checked throughout the lifetime of the project. Note: Tailoring is covered in the PRINCE2 Practitioner syllabus, so you don’t need to know much (this is all) more about tailoring the themes for the Foundation syllabus. The following is a timeline of PRINCE2 and its origins: There are numerous advantages to using PRINCE2 (like most methods): The two most common variables to control in a project are time and cost. Lessons from the past should be applied in ongoing projects. This will of course depend on the project and the environment you are working in. Tolerances are set for different project objectives so as to optimize delegation of authority. For instance, some of the common roles assigned in a project are: project manager, project sponsor, project board, project team members, project administrator and so on. They will make key decisions, have overall control and to delegate day-to-day management to the PM. Each project should have a clear team structure and this needs to be known and accepted. The PRINCE2 manual for the Project Manager is an excellent reference manual, but can be rather difficult to pick up and read if you are both new to project management and to PRINCE2. how baselines will be established and controlled, how risks, issues, and changes will be identified and followed up, how project progress will be monitored and who needs to be informed and how often, how PRINCE2 will be tailored to suit the project, To initiate the project (allow the initiation stage to start which is the first decision), To deliver the project’s products (this is done in the delivery stages), To close the project which is the last decision by the project board, Provide direction and control during the project and be interface to the CPC, Ensure that post-project benefits will be reviewed (see that meetings are planned), Ensure that attention is focused on the delivery of the products, Keep the business case under review (ask is the project still viable). PRINCE2 Practitioner The purpose of the organization theme is to help define and establish the project’s structure of accountability and responsibilities. Business justification means that there should be valid business reason for doing the project and this reason remains valid throughout the project. A PRINCE2 project has 3 primary stakeholders: These 3 primary stakeholders must be represented in the project management team description and in the project board. Understand project management methodology 3. Some experts, in fact, suggest integrating PRINCE2 with Six Sigma for process improvement projects. Have correct business, user, and supplier representation, Have defined responsibilities for directing, managing, and delivering the project, Have regular reviews (end of each stage) of the project to check that all is on track, Have a good communication flow to and from stakeholders, Plastic handle should keep its color for 30 years. nl Purpose: The purpose of managing a stage boundary process has two parts: Full article about the managing a stage boundary process. Here is one from Wikipedia: A project is a unique series of actions designed to accomplish a unique goal within specific time and cost limitations. No projects are 100% the same and each PRINCE2 project should be tailored to suit the project’s size, environment, complexity, importance, capability, and risk. Product focus is one of the seven principles of PRINCE2, which states that products should be clearly defined (including detailed quality requirements) and signed off before development is allowed to start. PMP & PRINCE2 are the BIG TWO of the PM world PMP is a framework – PRINCE2 is a method PMP is knowledge-based – PRINCE2 is execution-based PRINCE2 complements PMP – there is no conflict Both have their Pros and Cons Some terminologies are different – be aware of them If you want to learn ‘what is project … Ensure with the project board that the project’s controls are based on the project’s scale, complexity, importance, capability, and risk. Defined roles and responsibilities. Each PRINCE2 theme specifies minimum requirements for each theme. State the relationships between processes, deliverables, roles and the management dimensions of a project. Evaluate the project: Compare project objectives and write end project report. early 1980s: CCTA (Central Computer and Telecommunications Agency in the UK) licenses the PROMPT Methodology. This confirms that there is a justifiable reason to begin the project which, though it may evolve, should be valid throughout its life. E.g., after a product description is agreed, we want no unauthorized changes so we lock (e.g., print to PDF) and date the document, which is the same as baselining the document. So this book is meant to be and is – an easy introduction to PRINCE2 – is quickly and PRINCE2 provides a structure for roles and accountability meaning that all should know what is expected of them and what they can expect from others. E.g. The key input to this process is a Project Mandate that defines in business terms the reason for the project and the expected outcome. (Project Management IN Controled Environment) 4 ELEMENTS 7 PRINCIPLES 7 THEMES 7 PROCESSES Tailoring PRINCE2 to a project environment. The ideas behind the project and the feasibility of delivering the anticipated aims need to be critically reviewed. This question should be asked for each project idea and then briefly documented (project brief). It is said that planning the number of stages needs to take into account risk and cost. The PRINCE2 risk theme provides an approach to manage risk in a project. The 6 aspects of project performance to be managed What makes a project a 'PRINCE2 project' Students should also be able to describe the customer/supplier context on which PRINCE2 is based, including which considerations to take into account when undertaking projects in … 4. ProgressB. All rights reserved.PMI, PMP, and PMBOK are registered marks of The Project Management Institute, Inc.DSDM is a Registered Trade Mark of Agile Business Consortium Limited. Objectives of the IP process: The objectives of the IP process are to ensure there is a shared understanding of: Full article about the initiating a project process. Users: They will use the project products and receive the benefits. We know that both PMP and Prince2 Project Management … Baseline: A point of time for a product against which the product is monitored and controlled. PRINCE stands for PROMPT in the CCTA Environment. 2013: the ownership of PRINCE2 was transformed to AXELOS. (starting with executive and PM), What is the project going to create (deliver)? Tolerances are the deviation above and below a plan’s target. Taken together, all these address the planning, delegation, management and control of the six aspects of project performance – time, cost, quality, risk, scope and benefits. The exam question base is updated hourly. The purpose of the IP process is to establish a solid foundation (documented in the PID) for the project so the organization can understand the work that needs to be done to deliver the required product. Project control involves measuring actual progress against the 6 performance targets of time, costs, quality, scope, benefits, and risk. Issues: PRINCE2 uses the term issue to cover any relevant event that has happened that was not planned and that requires some management action (for example, a question or a change request). The 6 Tolerances in PRINCE2. Objectives: The objectives of the controlling a stage process are to: Full article about the controlling a stage process. The project needs to know h… fr Progress can be monitored at 3 levels: Progress is checking and controlling where you are compared to the plan and this is done for the project level, stage level, and work package level. Polski Full article about the focus on products principle. Diagram 1: Project Phases and Review Points (PRINCE2™ and PMBOK®). Purpose: The purpose of this process is to enable the project board to be accountable for the project.
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